.png)
T1 Business Letter
Business Letter
Styles of Business Letter :
1.
Full Block Style
Full block style is a letter format in which all text
is justified to the left margin. In
block letter style, standard punctuation is placed after saluations and in
other headings.
Advantages
: need not to worry about the indention of the parts.
2.
Modified Block Style
Modified block business letter is a letter that uses a
format that is slightly different from the full block letter. The return
address, date, complimentary closing, and the signature line are put slightly
to the right of the paper’s centre.
Advantages :
need not to worry about the indention of the parts.
3.
Semi Block Style
Semi block style is letter style place the date line
in alignment with, or slightly to the right of dead center. Similar to full
block, semi block plasces the inside address, salution and any end notations
flush with the left margin. The complimentary close and signature block are
aligned under the date.
Advantages :
less formal than full block style.
4.
Indented Style
Indented styles is somewhat more complicated than
other popular styles of business writing. In indented style, new paragraphs in
a piece of writing are indented. Other parts of business letter are moved
farther to the right half of the page.
Advantages : too much traditional, so I think it
didn’t have any advantages.
5.
Simplified Style
Simplified style is another modification of the fully
blocked style. This style is used when you write a letter and you do not know
the name and the title of the person to whom you are writing the letter. The
salutation and the complimentary closing are used in this style. The subject is
mentioned din capital fonts and that subject need not be underlined.
Advantages :
need not to worry about the indention of the parts.
6.
Hanging Indented Style
Hanging indented style is style that very rarely used.
The first line of the paragraph begin at the left hand margin, and the other
lines of the same paragraph are indented three to four spaces.
Advantages :
very rarely used, so I think it didn’t have any advantages
Parts of Business Letter
1. The Heading. This contains the return address (usually two or
three lines) with the date on the last line.
2.
The Inside Address. This
is the address you are sending your letter to. Make it as complete as posiible.
Include titles and names if you know them.
3. The Greeting. Also calledthe salutation. The greeting in a business
letter is always formal. It normally begins with the word “Dear” and always
includes the person’s last name.
4. The Body. The body is written as
text. A business letter never hand written. Depending on the letter
style you choose, paragraphs may be indented. Regardless of format, skip a line
between paragraphs.
5. The Complimentary
Close. This sort, polite closing
ends with a comma. It is either at the left margin or its left edge is in the
center, depending on the business letter style that you use. It begins at the
same column the heading does.
6. The Signature
Line. Skip two lines (unless
you have unusually wide or narrow lines) and type out the name to be signed. This costumarily
includes a middle initial,but does not have to. Women may indicated how they
wish to be addressed by placing Miss,
Mrs., Ms. Or similar title in parentheses before their name.
Kinds of Business Letter :
1.
Sales Letters
Typical sales letters start off with a very strong
statement to capture the interest of the reader. Since the purpose is to get
the reader to do something, these letters include strong calls to action,detail
the benefit to the reader of taking the action and include information to help
the reader to act, such as including a telephone number or website link.
2.
Order Letters
Order letters are sent by consumers or businesses to a
manufacturer, retailer, or wholesaler to order goods or services. These letters
must contain specific information such as model number, name of the product,
the quantity desired and expected price. Payment is sometimes included with the
letter.
3.
Complaint Letters
The words and tone you choose to use in a letter
complaining to a business may be the deciding factor on whether your complaint
is satisfied. Be direct but tactful and always use a professional tone if you
want the company to listen to you.
4.
Adjustment Letters
An adjustment letter is normally sent in response to
claim or complaint. If the adjustment is in the customer’s favor, begin the
letter with that news. If not, keep your tone factual and let the customer know
that you understand the complaint.
5.
Inquiry Letters
Inquiry letters ask a question or elicit
information from the recipient. When
composing this type of letter, keep it clear and succinct and list exactly what
information so that it is easy for the reader to respond.
6.
Follow Up Letters
Follow
up letters are usually sent after some type of initial communication. This
could be a sales department thanking a customer for an order, a businessman reviewing the outcome of
meeting or a job seeker inquiring about the status of his application. In many
cases, thsese letters are a combination thank you note and sales letter.
Referensi :
Terimakasih atas infomasinya...!!!
ReplyDeleteManfaat setifikasi guru